tl;dr
Red Hawk Technologies is using NotebookLM, a Google Gemini-powered AI tool, to boost productivity, streamline workflows, and strengthen team collaboration. By consolidating data from multiple sources and using AI to generate project overviews, agile plans, estimates, and QA strategies, we’re reducing turnaround times and improving client alignment. Our approach follows strict Acceptable Use Policy standards to ensure security and accuracy. Early results show faster delivery, better cross-team communication, and smarter use of existing resources—all driving measurable business impact.
At Red Hawk Technologies, innovation is not just what we deliver to clients—it’s how we operate internally. We’re always exploring ways to boost productivity, improve collaboration, and accelerate results. One of our most promising recent initiatives is adopting NotebookLM Enterprise, a Google Gemini-powered productivity tool that’s helping our teams work faster, smarter, and more effectively.
Time Spent on Recurring Tasks
- Employees spend 62% of their time working on repetitive tasks.
- People spend 88% of their work time communicating.
- Employees spend 6.42 hours per week responding to and checking email.
- About 4.3 hours per workweek go toward video calls.
- As many as 92% of people surveyed agree that workflow automation increased their productivity.
- An average employee spends 4 hours and 38 minutes on duplicate tasks.
- As many as 70% of US workers search for information at least 20 hours a week.
- Around $10.9 trillion is lost on unproductive tasks in the US.
- Poor communication costs companies 18% of annual salaries.
- Engaged teams are 23% more profitable.
republished from https://clockify.me/time-spent-on-recurring-tasks
What Is NotebookLM?
NotebookLM enables us to consolidate and analyze information from multiple sources — documents, meeting notes, emails, and URLs—into one intelligent workspace. By engaging with this content through AI-powered prompts, we can generate accurate, tailored outputs that save time, improve clarity, and ultimately boost productivity across teams.
Turning Conversations Into Action
Our early use of NotebookLM has shown just how quickly we can turn information into actionable outputs. Within minutes, we’ve been able to create:
- Training materials based exclusively on our standard operating procedures.
- Comprehensive project overviews that clearly define problems, solutions, and benefits aligned with our service offerings.
- Agile project plans with epics, features, user stories, and user acceptance criteria.
- QA testing plans built directly from project specifications.
- Contract analysis to address change requests and addendums.
The platform includes an audio overview feature, which generates a high-quality, podcast style deep dive to help onboard teams efficiently—another way to boost productivity. Plus, there's an interactive beta mode where your employees can chat directly with the podcast hosts to ask clarifying questions and dig deeper into the content! It’s mind blowing how great it is.
You can also select sources you want to use, add a prompt to clarify the style of the podcast you’d like to generate, and export the audio file. Check out the podcast we generated on the content of our newsletter!
How NotebookLM Helps Us Boost Productivity
Faster Turnaround
We move from initial discussions to detailed plans quickly, reducing manual work and speeding up delivery timelines.
Better Client Alignment
Early-stage materials help us validate goals and expectations sooner, preventing miscommunication and saving time.
Seamless Collaboration
AI-generated outputs become shared resources, ensuring sales, engineering, and marketing teams work from the same playbook.
Maximizing Existing Resources
Valuable insights from past work surfaces, enabling us to repurpose and reuse content to boost productivity.
Responsible AI in Action
We follow our Acceptable Use Policy to ensure AI is used responsibly:
- Ensuring the AI tools we adopt do not train on information we provide it.
- Reviewing AI-generated outputs for accuracy before sharing externally.
- Safeguarding client and company data at every step.
By applying these principles, we can leverage AI’s ability to boost productivity while maintaining quality and trust.
Looking Ahead
We’ve already integrated NotebookLM into our sales engineering workflow and are evaluating its use in project management, contract management, and marketing.
The early results are clear: shorter turnaround times, better alignment, and consistent documentation—all contributing to a measurable boost in productivity. As we expand its role, our commitment remains the same: delivering innovative, high-quality solutions that move our clients’ businesses forward, faster and smarter than ever.
Maximize Your AI Advantage
AI is evolving rapidly, and the businesses that thrive will be those that embrace innovation early. By leveraging tools like NotebookLM and frameworks like the AI Opportunity Decision Matrix, we help organizations uncover the most impactful use cases, accelerate adoption, and ensure measurable outcomes. Whether your goal is to streamline operations, unlock new revenue streams, or boost productivity across your teams, our experts are ready to guide you from exploration to execution—turning AI potential into real business performance.
Take the First Step to Boost Productivity
Don’t let AI remain an untapped opportunity. Download our Free AI Decision Matrix to explore your highest-impact AI opportunities, boost productivity, and build a plan that delivers measurable results.
Frequently Asked Questions
NotebookLM is a Google Gemini-powered AI productivity tool designed to help teams organize, analyze, and generate insights from multiple information sources—such as Google Drive documents, emails, meeting notes, and URLs—all in one place.
Clarify and Define Your Big Idea
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- Define your goals and audience
- Outline logistics and required technology
- Move toward next steps in making your idea a reality
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